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Fifth Street Road, Water & Sewer Reconstruction Project

City of Ludington


The City of Ludington is soliciting written proposals from selected engineering firms to provide design and construction engineering services for the following proposed project:

Removal and Replacement of Water Main, Sanitary Sewer Main, Curb & Gutter and Road Reconstruction of Fifth Street between Sherman Street and Lincoln Street

The project is intended to be completed by September 30, 2013 or sooner.  The project will be funded by the City of Ludington.

Four (4) copies of sealed proposals by engineering firms shall be submitted by Tuesday, February 19, 2013 at 2:00 p.m. local time, at which time they will be publicly opened and read.  Proposals shall be divided into two parts and each part shall be placed in separate sealed envelopes.  The first part shall contain the bidder’s qualifications, experience, references and any other information that would highlight the bidder’s ability to perform the services requested in this Request for Proposals.  The second part shall contain the bidder’s fee to provide design-engineering services and construction-engineering services, as outlined below in this Request for Proposals.  Proposals may be mailed in advance and plainly labeled “Proposal for Engineering Services for Fifth Street Road Project” to:

John Shay, City Manager

City of Ludington

400 South Harrison Street

Ludington, Michigan 49431


Responses to this request will be reviewed and a short list of firms to be interviewed will be developed.  The City of Ludington(City) will contact all responding firms to inform them if they had made the short list or not.  Those firms to be interviewed are required to visually inspect the project site (Fifth Street between Lincoln and Sherman) prior to any interview.  All key personnel that will be involved in this project are required to attend the interview.

Following the interview phase, the City will then select the proposals from three bidders who, in the City’s sole opinion, best meet the requirements contained in this Request for Proposals.  The City will then open the envelope containing these bidders’ actual cost bids to determine which bidder should be selected.  It is expected that the City Council will approve the winning bidder’s proposal on March 4, 2013.

The City reserves the right to accept and/or reject any proposal, waive any requirements or irregularities in the bidding, negotiate with one or more bidders prior to selecting a bid and award to whichever firm the City feels is to be in the best interests of the City.  Further negotiations will be undertaken with the ultimately selected firm.  The City is not liable for any costs incurred by the bidding firm prior to the issuance of any contract.  Notwithstanding its selection as the successful bidder, no contract or other binding agreement of any sort will exist between the City and the selected bidder until the final contract(s) are signed by the City and the selected bidder.

Fifth Street

The 600 block of Fifth Street between Lincoln Street and Grant Street is approximately 450 feet long and 34 feet wide.  It has curb, gutter and sidewalk.  There is an existing 6” water main with approximately 9 water service lines, corporation stops and curb boxes.  The water main is approximately 4 feet deep.  There is an existing 10” sanitary sewer main with approximately 9 sanitary sewer laterals.  The sanitary sewer main is approximately 23 feet deep.

The 700 block of Fifth Street between Grant Street and Sherman Street is approximately 310 feet long and 24 feet wide.  There is no curb, gutter or sidewalk on this block.  There is an existing 6” water main with approximately 4 water service lines, corporation stops and curb boxes.  The water main is approximately 4 feet deep.  There is an existing 10” sanitary sewer main with approximately 4 sanitary sewer laterals and approximately 2 sanitary sewer laterals that will be stubbed out to vacant lots.  The sanitary sewer main is approximately 7 feet deep.

It is anticipated that the storm sewer will not need to be replaced.  Old plans from a 1970s sewer separation project will be available for inspection at the office of the City Manager or copies of such plans are available for purchase at a cost of $16.00.

Removal and Reconstruction

The existing pavement, curb, gutter and portions of the sidewalk will be removed and replaced.  The existing water main, water service lines, valves, corporation stops, curb boxes and related appurtenances will be removed and replaced with an 8” water main and related appurtenances.  The existing sanitary sewer main, sewer laterals and related appurtenances will be replaced.  It is intended that the street will be detoured during construction, however, vehicular access must be maintained for local residents.

Scope of Work

Preliminary design will include but not be limited to:

  1. Survey work, including topographic survey and aerial mapping, to the extent necessary to provide full design plans.
  2. Utilities identified and clearly shown on the plans.
  3. Property lines and road ROW shown on the drawings and any land purchase or easements necessary for construction.
  4. Legal descriptions for above as necessary.
  5. Develop maintaining traffic plans, staging plans, signage plans, road and utility work and special provisions.
  6. Prepare required plans, typical cross-sections, details, specifications and cost estimates required for design and construction.
  7. Utilities in conflict clearly identified on the plans and necessary coordination addressed with the appropriate agency or company prior to grade inspection.
  8. Apply for and obtain all permits as required from any applicable state or local agency (soil erosion), etc.
  9. Meet with City staff at appropriate times including the grade inspection.

Final design will include but not limited to:

  1. All necessary changes to estimates, drawings and special provisions as determined at the time of grade inspection or otherwise negotiated.
  2. Appropriate material submitted to the City for bidding purposes.
  3. Review and approval of all structural shop drawings, whether temporary or permanent as required.
  4. Budget compliance: Any budget increases must be discussed, justified and approved by the City.

The final-design phase shall be completed and a bid package for construction bids be sent out by June 1, 2013.

Construction Phase

Construction Engineering shall include but not be limited to:

  1. Attendance at the pre-construction meeting.
  2. Construction staking and layout as needed.
  3. Day-to-day inspection.
  4. Onsite and offsite materials inspection.
  5. Shop drawing review and approvals.
  6. Preparation of progress reports, change orders, recommendations, applications for payment and estimates.
  7. Final review of project records, punch lists and input in any contractor-claim proceedings.
  8. Preparation of three (3) copies of as-built plans in hard copy and PDF formats.

Indicate the capability and willingness of your firm to provide design- and construction-engineering services for this project.  At a minimum include:

  1. References for similar size projects you have done during the last three years.  Include professional fees and construction costs.
  2. Names and qualifications of key individuals who would be assigned to the project and evidence of qualifications and experience.
  3. Proposals should be complete but brief.


The criteria for selection will include but not be limited to:

  1. Extent and quality of experience with similar projects.
  2. Understanding of services needed.
  3. Ability to complete project on time and on budget.
  4. Availability and qualifications of your team.
  5. Demonstrated experience working with Federal, State and Local agencies.
  6. Location of your offices.
  7. Cost of services.

Please submit your bid in a separate sealed envelope with a cost proposal in the following format:

Design Engineering:                $________________


Construction Engineering:      $________________


Total Engineering Costs:         $________________


All bids shall be irrevocable for sixty (60) days from February 19, 2013.  Your proposal must be submitted by Tuesday, February 19, 2013 at 2:00 p.m. local time.  An award will be made on or about Monday, March 4, 2013.


The City is an equal opportunity employer and the successful bidder will be required to covenant, on behalf of itself and each of its subcontractors, that it will not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status and shall cause a similar covenant to be placed in all contracts with subcontractors.  A breach of this covenant will be considered a material breach of the contract.


Please submit all questions in writing to City Manager John Shay at



John Shay

City Manager